Your privacy is important to us. The information below sets out how we collect, use and protect any personal data that you give to us. It also sets out details about your rights in relation to the personal data that we hold about you and how to contact us if you have any questions or would like to change the way in which we communicate with you.
We may change this Privacy Notice from time to time in order to remain compliant with changes to regulation. Should this be the case and we need to make any significant changes in the way we treat your personal information, we will make this clear on The Greek Animal Welfare Fund’s website or by contacting you directly. For further information please visit the Information Commissioner’s Office for guidance.
Who we are
We are a UK registered charity (233574) and are registered as a data controller with the Information Commissioner’s Office. The Greek Animal Welfare Fund is operating throughout Greece as Animal Action Hellas, aiming to relieve suffering, prevent cruelty and improve the lives of animals in Greece.
Whenever we collect personal data, we will always have clear marketing preference questions and information on how you can choose if and when we contact you. The Greek Animal Welfare Fund and its charitable and trading subsidiaries will never sell your data. If you don’t want to hear from us, that’s fine. You can update your communication preferences by either writing to The Supporter Relationships Team, The Greek Animal Welfare Fund, 51 Borough High Street, SE1 1NB or calling our team on 0207 357 8500.
If you have any questions or concerns about how we handle your personal data you can contact The Greek Animal Welfare Fund by either writing to The Data Compliance Officer, at the above address or by emailing email@example.com
We also have a subsidiary charity in Greece, Animal Action Hellas whose registered office is at 43 Falireos St, Neo Faliro 18547 Greece. Animal Action Hellas processes personal data on behalf of The Greek Animal Welfare Fund. All profits are remitted back to The Greek Animal Welfare Fund.
Our registered offices are:
Animal Action Hellas Office: 43 Falireos St, Neo Faliro 18547, GR Tel.: +30 210 3840010
The Greek Animal Welfare Fund Office: 51 Borough High St, London SE1 1NB, UK Tel.: 020 7357 8500
The ways we collect personal data
When you share personal data with us directly
We collect personal data about you if you fill in forms on our website or correspond with us by phone or email.
Personal data that we process could include details such as your name, postal address, phone number, email address, date of birth, IP address or banking details. We collect this for a variety of reasons, such as responding to your enquiry, providing a service or processing your donation.
If you give us personal information about a third we’ll also let them know how we plan to use it (to send them their newsletters, for example) and we’ll give them the option of not receiving communications in the future.
When you use our website
Our website contains forms that you can complete. We only ask for the information we need in order to provide you with the services, products or information you have asked for. Forms submitted online are automatically turned into an email and sent directly to a member of staff. If you would prefer, you can print out and post us the form.
Publicly available information
On occasion, we may use publicly available information to gain a better understanding of our supporters to improve our fundraising methods, products and services. This may include information found in places such as Companies House and information that has been published in articles or newspapers.
When we receive information from other sources, we rely on those sources having the appropriate provisions in place telling you how they collect data and who they may share it with. We carefully check our sources to ensure that we only receive your information when it is lawful for us to do so.
When you support us via a third party
In some cases, your information may be shared with us by another organisation, for example fundraising sites like JustGiving. These independent third parties will only do so when you have indicated that you wish to support The Greek Animal Welfare Fund and have given your consent.
When you have given permission to another organisation to share your information
You may have given permission for a company or other organisation to share your data with third parties. This could be when you buy a product, register for an online competition, complete a survey or sign up with a comparison site.
When you have given permission using social media
Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might give us permission to access information from those accounts or services.
How we use your personal information
We will collect, store and use the personal data you provide to us in order to carry out the activities relevant to the provision of our services to you
We may use the personal information held about you in the following ways:
Legitimate business purposes
We must have a legal basis for processing your personal data. We consider that we have a legal basis where:
Where we process your personal data on the basis of our legitimate interests, these are our (or our third party’s) interests in providing our services to you in an efficient and secure manner.
We’d like to ensure that you know about the progress we are making and to ask for donations or other support (such as adding your voice to a campaign or giving your time, for example). Occasionally, we may include information from partner organisations or organisations who support us in these communications – for example, those working with us to improve the welfare of animals in Greece.
If you prefer not to receive any marketing communications from us, you can change your preferences and unsubscribe at any time by either writing to The Supporter Relationships Team, The Greek Animal Welfare Fund, 51 Borough High Street, London, SE1 1NB or calling our team on 0207 357 8500. If you choose not to receive this information we will be unable to keep you informed of new products, services and promotions that may interest you.
We may make use of additional information, including information about where you live, when it is available from external sources to help us create a profile of your interests and preferences. This enables us to ensure communications are relevant and timely and provide an enhanced experience for our supporters. It also helps us understand the background of our supporters so that we can make appropriate requests to those who may consider making a donation again, enabling us to raise funds sooner, more cost effectively and proportionately than we otherwise would.
We may use third party suppliers to undertake these activities on our behalf and share your information with them to the extent required. Such information is compiled (either by us or our suppliers) using publicly available data e.g. addresses, information available from public registers, such as listed Directorships, information from the electoral roll and media coverage.
Who will have access to your information
We make sure that there are appropriate controls in place to protect your personal details in accordance with current data protection legislation. We undertake regular reviews of those who have access to information that we hold to ensure that your information is only accessible by appropriately trained Greek Animal Welfare Fund staff, volunteers and contractors.
We may share your personal data with third-party service providers who assist us with administering the provision of our services to you including:
Where we use external companies to collect or process personal data on our behalf as described above, we carry out comprehensive checks before we work with them.
We may want to use some of the information provided, including gender or age or to publicise The Greek Animal Welfare Fund’s work. We will only make this information publicly available if we have your explicit and informed consent (or your parent or guardian if you are under 16) and we will always seek such consent prior to using your information publicly.
How we look after your data
The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). By submitting your information, you agree to such transfer, storing or processing by staff operating outside the EEA who work for us, or one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.
We will keep your personal data for no longer than necessary for the purposes we have set out above. We will retain your information for as long as needed in order to provide the relevant goods or services to you or perform any contract we have with you and for period afterwards in order to deal with any queries or maintain your communications preferences.
Any third parties that we engage will keep your data stored on their systems for as long as is necessary to provide the relevant services to you or us. If we end our relationship with any third-party providers, we will make sure that they securely delete or return your personal data to us.
You have a number of rights in relation to your personal data. There are circumstances in which your rights may not apply. You have the right to request that we:
For more information on your rights and how to use them, or if you would like to make any of the requests set out above, please contact us using the details provided below. We will respond to all such requests within the time period required by law.
Even if you consented to the processing of your personal data for marketing purposes you have the right to ask us to stop processing your personal data. You can exercise this right at any time by contacting us using the details provided in this section below.
If you have any questions or concerns about how we handle your personal data you can contact the Greek Animal Welfare Fund by either writing to The Data Compliance Officer, The Greek Animal Welfare Fund, 51 Borough High Street , SE1 1NB or email firstname.lastname@example.org